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Request for Taxpayer Identification Number and Certification
Account Application Form (pdf)
to request New Account Application Form
Certificate of Foreign Status (pdf)
This form will be used to set up a foreign vendor in FAMIS.
Employee Travel Request (04/11) (pdf)
employee must complete and obtain approval prior to the date of
the employee's departure. Failure to do so may lead to non-reimbursement
Foreign Travel Request (rev 11/2013) (pdf)
addition to the University Employee Travel Request form and Risk
Assessment form , the Request for Foreign Travel form must be submitted
to the President's Office at least six weeks prior to travel. The
signature of the President is required. The signature of the Chancellor
is not required since state appropriated funds cannot be used for
foreign travel. Employees need to check with the department secretary
for other internal departmental procedures.
Chancellor's written approval is not required, TAMIU requires the
Request for Foreign Travel and Risk Assessment forms for all
international travel including Mexico and Canada for all travel
beginning on or after February 16, 2009, to assist with compiling the
required information for the University safety and risk management
of Travel Infeasibility (pdf)
must be used if coordination of travel has been recommended, but
due to official business reasons cannot be accompanied.
Travel Vendor Exception (pdf)
Agencies are required to participate in the State Travel Management
Program who has awarded contracts for travel agencies, charge card
provider, rental car companies, airlines and hotels. The contract
must be used and use of non-contract vendors may be allowed under
certain conditions. Refer to the Contract Travel Vendor Exemptions
of Texas Travel Voucher (09/13 (pdf)
be completed immediately after travel is completed. Need only be
signed by the claimant and the employee's supervisor. (Sample
to Washington, D.C.
In addition to the University Employee Travel Request, the individual must submit the Travel to Washington, D.C. form electronically to the Office of State Federal Relations (OSFR). For fiscal year 2008 and on, only state travelers who intend to confer on legislative or appropriations issues with U.S. Congress/The Federal Government, staff, or officials, should submit travel information to the Texas Office of State-Federal Relations (OSFR). The department secretary or the traveler can fax the confirmation received from the OSFR office to the following required office listed below.
Dr. Lee Peddicord
Office of the Vice Chancellor for
Academic & Student Affairs
301 Tarrow, 7th Floor
J. B. Connally Bldg
College Station, TX 77840-7896
Fax: (979) 458-6044
An independent contractor is an individual engaged by the university
to perform a specific function or task and who is free to perform
this function or task completely at the individual's own discretion
with regard to means and methods. No taxes are required to be withheld
or paid on compensation disbursed. The existence of an agreement
or contract helps support the independent contractor position. This
document should be fairly specific in what is to be provided and
amount or lack of control the university/agency has over the individual.
An employee is an individual who performs a service for the University
and is working under the direction and control of the university
or its employees. Direction and control can be implied to exist
when the employer has the right to control both the results as well
as the means and methods of the worker.
The Employee/Independent Contractor Classification Checklist is
to be used to provide evidence that an individual is properly classified
as an independent contractor or employee. The Texas A&M University
System Office of Budget & Accounting web site has provided additional
guidance in this area.
address to this site is:
If the checklist indicates that the individual is an independent
contractor, a completed Consultant Service Contract is to be used
as the source document for the payment to the individual. The Consultant
Services Contract must have original signatures from the consultant,
Academic Dean, appropriate Vice President, and President. The fully
executed contract and checklist is submitted to the Business Office
for processing. The requisition number should also be indicated
on the documents submitted.
the checklist indicates that the individual is an employee,a completed
Departmental Requisition/ Payroll Department is to be used as the
source document for the payment to the employee. The dates of service,
duties performed, and amount of compensation to be paid must be
indicated on the form. Payroll taxes and benefits will be charged
to the appropriate account in addition to the amount of compensation.
Original signatures from the employees immediate supervisor and
approval from the appropriate Vice President. must be obtained prior
to submittal to the payroll department.
Employee/Independent Contractor Classification Checklist must also
be attached to the requisition.
Independent Contractor Agreement (Revised 05/03/13)
Service Contract Agreement (Revised 05/03/13)
forms if applicable: