Student Records

Student Records

Family Educational Rights and Privacy Act
Request to Withhold Public Information
Disclosure of Education Records
Procedure to Inspect Education Records
Custodian of Records
Requesting an Official Transcript

 

 

Family Educational Rights and Privacy Act

Texas A & M International University may, without consent of the student, release information designated as Directory Information.  Directory information is defined by the Family Educational Rights and Privacy Act as information contained in an education record which would not generally be considered harmful or an invasion of privacy if released.  It includes, but is not limited to:

  •       Name
  •       Address (local, permanent)
  •       Telephone number(s)
  •       Date and place of birth
  •       Dates of Attendance
  •       Major and minor fields of study
  •       Degree(s) received
  •       Most recent previous education institution attended
  •       Photograph
  •      Classification

 

 

Request to Withhold Public Information

Students who do not want information to be released, are responsible for notifying the Registrar in writing, or by completing the Request to Withholding information Form (PDF) during the first week of class to ensure that information is not released by the university.  Students are responsible for requesting the release of their information once a request for withholding public information has been placed on record.

 

Disclosure of Education Records

Texas A & M International University will disclose information from a student's education records only with the written consent of the student, except with regard to the law that provides for disclosure without consent indicated below:

  • To school officials who have a legitimate educational or administrative interest in the records.
  • To other schools in which the student seeks to enroll.
  • To certain officials of the U. S. Department of Education, the Comptroller General, and the state and local educational authorities, in connection with certain state or federally supported education programs.
  • In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  • If required by a state law requiring disclosure that was adopted before November 19, 1974
  • To organizations conducting certain studies for or on behalf of the college.
  • To accrediting organizations to carry out their function.
  • To parents of an eligible student who claim the student as a dependent for income tax purposes
  • To comply with a judicial order or a lawfully issued subpoena.
  • To appropriate parties in a health or safety emergency.
  • As it relates to directory information unless the student restricts directory information.
  • To an alleged victim of any crime of violence, the results of any disciplinary proceeding conducted against the alleged perpetrator of that crime with respect to that crime.

Procedure to Inspect Education Records

A student has the right to inspect his or her educational records and to challenge the contents.  To review records, a student must make a request in writing to the Custodian of those records.  The written request must identify as precisely as possible the record or records he or she wishes to inspect. If a student wishes to challenge or amend information in his or her files, the student may appeal in writing to the Custodian of the record.

 

 

Custodian of Records

1.    University Registrar

2.    Director of Financial Aid

3.    Director of Student Health Services

4.    Director of Student Counseling and Disabled Student Services

5.    Director of Career Services

6.    Executive Director of Students Life

7.    Vice President of Student Affairs

8.    Dean of the appropriate college

 

Transcripts

Official transcripts printed on security paper and bearing the University seal are available from Registrar's Office at a cost of $3.00 per copy. Student must clear any restrictions from his/her record before any transcript request will be honored. Transcripts may be requested in person, by mail and via web. In compliance with federal privacy laws, a student's signature is required to release transcripts; therefore, transcript requests cannot be accepted by telephone or e-mail.

 

  •  In Person
    A written request must be completed by the student and a valid current picture I.D. must be presented at the Office of the University Registrar. The request will be honored within one working day.
  • Thru the Web
    Please click here for instructions on requesting official transcripts through UCONNECT.
  • By Mail or Fax 
    Students may request a transcript by submitting a written request which includes their name, Social Security or Campus ID Number, dates of attendance at the university, current address, signature, and a check or money order payable to TAMIU or paid by credit card. The request will be prepared within one to two working days. The request Form (PDF) may be submitted via fax (956)326-2249 or mailed to the following address:          

    Office of the University Registrar-Transcripts
    Texas A&M International University
    5201 University Boulevard
    Laredo, TX 78041-1900

 

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5201 University Boulevard, Laredo, TX 78041-1900 Work956.326.2100