Goals and By-Laws
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TAMIU Alumni Association
Goals and By-Laws

Goals

The main goal of TAMIU Alumni Association is to provide scholarships for students attending Texas A&M International University. The scholarship money is raised through various projects and is awarded through:

  • Individual scholarships
  • Short-term loans

By-Laws

ARTICLE I - NAME

The non-profit organization shall be known as the Texas A&M International University Alumni Association.

ARTICLE II - PURPOSE

The Texas A&M International University Alumni Association shall be a non-profit organization that:

1. Promotes and preserves a close relationship between the alumni, the community and Texas A&M International University,

2. Supports the mission of the University,

3. Provides counsel for students, faculty and alumni,

4. Seeks funds in support of educational programs.

a. Texas A&M International University Alumni Association is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purpose the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code.

- No part of the net earnings of the organization shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set for the in the purpose clause hereof. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of this document, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170 (c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

- Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purposes.

ARTICLE III - MEMBERSHIP

Section 1. Membership Classes.

Membership in the Association shall consist of classes as may be designated by the Alumni Board of Directors, hereinafter called the Alumni Board.

Section 2. Eligibility of Membership.

A. ACTIVE MEMBER is defined as any former student of Texas A&M International University (formerly known as Texas A&I University at Laredo or Laredo State University), whether a graduate or not, or any past or present member of the faculty or staff, or any person who evidences a genuine interest in the welfare of the University.

B. HONORARY MEMBER is defined as any person who has performed some noteworthy or significant service to the University may be named an Honorary Member of the Association by a two-thirds (2/3) vote of the Alumni Board.

C. STUDENT MEMBER is defined as a currently enrolled graduate or undergraduate student of the University.

D. Lifetime Paid Members will be known as members of the TAMIU Alumni Leadership Circle and will also serve on the TAMIU Alumni Association President’s Advisory Board.

ARTICLE IV - OFFICERS

Section 1. Officers: The Executive Board of the Association shall consist of the President, President-elect, Secretary, and Treasurer. The Executive Board shall be the governing body of the Association; promote and supervise the affairs of the Association; present matters that are subject to the approval of the Association; and enforce the By-laws of the Association.

Section 2. Qualification: To be eligible to serve as a President he/she must become a Lifetime Member.

Section 3. Ex-Officio Member: The President of the University shall designate a liaison officer as an Ex-officio member of the Association.

Section 4. Term of Office:

1. The term of office shall be one year with exception of the Treasurer who will serve for two years.

2. No officer shall be eligible to serve more than two consecutive terms in the same office.

Section 5. Duties of Officers:

1. The President shall be the Chief Executive Officer of the Association and shall preside at all Executive Board meetings and general alumni meetings. The President will be an ex-officio member of all committees and shall perform all duties incumbent on his or her office. The President will also act as the Association's liaison with the University.

2. The President-elect shall perform the duties and exercise the powers of the President during absence or disability and other such duties as are required by the President. The President-Elect also serves as the Parliamentarian of the Association and as such shall insure that the Association follows proper parliamentary procedures at all meetings.

3. The Secretary shall keep a record of all proceedings of the Association and the Executive Board, maintain the membership roster with the assistance of the Membership Committee, notify members of special meetings, and perform such other duties as the Executive Board may direct. The Secretary shall turn over to the successor all official records and documents of the Association.

4. The Treasurer shall keep a record of all receipts and disbursements of the Association, shall maintain file vouchers and supporting documents open for examination of the Board, shall conduct the financial affairs of the Association, perform other such duties as are required by the Board, and shall turn over to the successor all the financial records of the Association.

5. All officers will turn in their records (upon completion of their term) by September 15 to the Alumni Office.

ARTICLE V - MEETINGS

Section 1. Location: The official domicile of the Association shall be in Laredo, Texas, although, upon authorization from the Executive Board, satellite Alumni groups may convene. However, the satellite groups must obey the By-laws of the Association and the agreement with the University. The main Executive Board in Laredo shall be apprised of all activities performed under the name of Texas A&M International University Alumni Association.

Section 2. Meetings: The Association shall attempt to meet quarterly. Members present at a properly convened meeting will constitute a quorum.

Section 3. Special Meetings: Special meetings of the Association may be held at the call of the President or upon the request of two-thirds of the Executive Board.

Section 4. Executive Board Meetings: The Executive Board shall meet as needed.

ARTICLE VI - ELECTIONS

Section 1. Nominations: In March of each year, the Executive Board shall appoint a Committee of one member of the Board and two from general membership to nominate a slate of officers. They shall be elected at the next quarterly meeting, in May. The new Executive Board will assume responsibility as of June 1 of each year.

Section 2. Election Vote: A majority vote by those Full Members present at the April meeting shall be required for all elected positions.

Section 3. Vacancies: The Executive Board shall fill vacancies on the Board and Committees except for the Presidential position. The President-elect shall become President and complete the term of office. The Executive Board shall appoint a new President-elect immediately upon the current President-elect assuming the Presidency.

ARTICLE VII - PROCEDURES

Section 1. Fiscal year: The fiscal year for the Association begins September 1 and ends August 31.

Section 2. Finances: The Executive Board shall be empowered to set the policy for use and disbursement of all contributions, earnings, or income with the approval of the Alumni membership.

When Texas A&M International University monies are involved, the President of the University shall retain review and approval authority over all such projects. All monies raised through Texas A&M International University functions on behalf of the Alumni Association will be turned over to the Alumni Association for disbursement.

ARTICLE VIII - RULES OF ORDER

The rules contained in Robert's Rules of Order, revised, and shall be the parliamentary authority in all cases not covered by these By-laws. Parliamentarian duties are assigned to the President-elect.

ARTICLE IX - AMENDMENTS

Amendments to the By-laws may be approved by two-thirds vote of the members present.

Revised: December 7, 2005

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Alumni Relations / Office of the Vice President for Institutional Advancement
alumni@tamiu.eduTEL 956.326.GIVE (4483) • FAX 956.326.2174
5201 University Boulevard, Killam Library, Rm. 261
Laredo, Texas 78041-1900

5201 University Boulevard, Laredo, TX 78041-1900 Work956.326.2100