All contracts, regardless of funding source, must be routed to the Purchasing & Contracts Office for review prior to execution. After the Contracts Administrator completes a review and after ensuring all necessary approvals, contract documents, and proper procurement procedures have been submitted and met, will the contract be approved for signature.
No TAMIU employee or department is allowed to enter into or sign any contract or document, advise vendor to begin any work/services, or commit funds on behalf of the University without prior proper authorization.
To submit a contract and supplemental documents for review:
- Complete the Contract Cover Sheet.
- Submit completed Contract Cover Sheet and all relevant contract documents to cristinam.calderon@tamiu.edu.
- Await instruction on procurement procedure and on what, if any, additional approvals submitting department will need to attain.
- Upon completion of review, instructions for signature will be provided. Only then may a contract be sent to a vendor for signature.
As necessary, the Purchasing & Contracts Office may request additional information regarding the proposed procurement of any goods or services.
Resourceful Links
- TAMUS Contract Management Handbook
- TAMUS Contract Administration
- TAMUS Policy: 25.07 Contract Administration
- TAMUS Regulation: 25.07.01 Contract Administration, Delegations, and Reporting
- University Rule: 25.07.99.L1 Contract Administration
TAMIU Contract Reporting
University Police Department, Room 151
Office Hours: Monday-Friday 8AM-5PM
Office: 956-326-2351 Email: purchasing@tamiu.edu
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